Confidential data policy template

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White Fuse has created this data protection policy template as a foundation for smaller organizations to create a working data protection policy in accordance with the EU General Data Protection Regulation.

This document offers the ability for organizations to customize the policy. This additional template from IT Donut can be used by organizations creating a data protection policy that does not need to take into account the EU General Data Protection Regulation. Privacy Digest A roundup of US privacy news. Join the Privacy List Have ideas? Member Directory Locate and network with fellow privacy professionals using this peer-to-peer directory.

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High-priority incidents discovered by the IT Security department shall be immediately escalated; the IT manager should be contacted as soon as possible. The IT Security department shall also product a monthly report showing the number of IT security incidents and the percentage that were resolved. Any user found in violation of this policy is subject to disciplinary action, up to and including termination of employment. Any third-party partner or contractor found in violation may have their network connection terminated.

This section lists all documents related to the policy and provides links to them. This list might include:. Using this template, you can create a data security access policy for your organization. Remember that security policies must be both strong and feasible, and they should also be accessible, concise and easy to understand. Strive to achieve a good balance between data protection and user productivity and convenience. Please note that it is recommended to turn JavaScript on for proper working of the Netwrix website.

We care about security of your data. Privacy Policy. Data Security Policy: Access Control Organizations create an access control data protection policy to make sure users can access only the assets they need to do their jobs — in other words, to enforce a least-privilege model. Data Security Policy Template Here are the key sections to include in your data security policy and examples of their content.

Purpose In this section, you explain the reasons for having this policy. Here is an example: The company must restrict access to confidential and sensitive data to protect it from being lost or compromised in order to avoid adversely impacting our customers, incurring penalties for non-compliance and suffering damage to our reputation.

Scope 2. For instance: Information that is classified as Public is not subject to this policy. Policy This is the body of the policy where you state all policy requirements.

Network routing controls shall be implemented to support the access control policy. All users must keep their passwords confidential and not share them. Technical Guidelines The technical guidelines specify all requirements for technical controls used to grant access to data.

Here is an example: Access control methods to be used shall include: Auditing of attempts to log on to any device on the company network Windows NTFS permissions to files and folders Role-based access model Server access rights Firewall permissions Network zone and VLAN ACLs Web authentication rights Database access rights and ACLs Encryption at rest and in flight Network segregation Access control applies to all networks, servers, workstations, laptops, mobile devices, web applications and websites, cloud storages, and services.

Reporting Requirements This section describes the requirements for reporting incidents that happen. Ownership and Responsibilities Here you should state who owns what and who is responsible for which actions and controls. Data owners are employees who have primary responsibility for maintaining information that they own, such as an executive, department manager or team leader.

Information Security Administrator is an employee designated by the IT management who provides administrative support for the implementation, oversight and coordination of security procedures and systems with respect to specific information resources.

Users include everyone who has access to information resources, such as employees, trustees, contractors, consultants, temporary employees and volunteers. Enforcement This paragraph should state the penalties for access control violations. Definitions This paragraph defines any technical terms used in this policy. Database — An organized collection of data, generally stored and accessed electronically from a computer system. Encryption —The process of encoding a message or other information so that only authorized parties can access it.

Firewall — A technology used for isolating one network from another. Firewalls can be standalone systems or can be included in other devices, such as routers or servers. Network segregation — The separation of the network into logical or functional units called zones. For example, you might have a zone for sales, a zone for technical support and another zone for research, each of which has different technical needs.

Role-based access control RBAC — A policy-neutral access-control mechanism defined around roles and privileges. Server — A computer program or a device that provides functionality for other programs or devices, called clients. Virtual private network VPN — A secure private network connection across a public network. Related Documents This section lists all documents related to the policy and provides links to them.

Revision History Every policy revision should be recorded in this section. Previous Best Practice. Next Best Practice. We use cookies and other tracking technologies to improve our website and your web experience.